Accounts Payable & Receivable Services for Small Businesses
Dari & Associates helps U.S. small businesses keep vendor bills, customer invoices, payments, and outstanding balances organized and current. We maintain accurate AP and AR records inside your bookkeeping system so you can see what your business owes, what customers owe you, and what needs attention.
Our practice is led by a Certified Accountant and QuickBooks Online Advanced ProAdvisor with more than 10 years of experience supporting U.S. clients.
Keep both sides of your cash flow organized.
Accounts payable and accounts receivable affect the timing of cash moving through your business every day. Vendor bills need to be recorded correctly and monitored through payment, while customer invoices and incoming payments need to remain accurate and current.
When either side falls behind, the accounting records can quickly become unreliable. Duplicate bills, missed due dates, unapplied customer payments, overdue invoices, and inaccurate aging reports make it harder to understand your actual financial position.
Dari & Associates provides structured bookkeeping support for both sides of the process, helping keep the underlying records organized throughout the month.
Accounts payable and receivable, handled with structure.
Accounts Payable
Accounts payable is not simply entering bills. The goal is to maintain a clear record of what the business owes, when it is due, and whether it has been properly recorded and paid.
- Vendor bill entry and coding
- Vendor account organization
- Due-date tracking
- Payment scheduling support
- Payment status tracking
- Vendor credit and adjustment recording
- Accounts payable aging review
- Vendor balance reconciliation
- Identification of duplicate or outstanding bills
Payment workflows are structured around the client's approval process. Dari & Associates does not assume authority to release client funds unless separately authorized and appropriately established.
Accounts Receivable
Accounts receivable should show clearly who owes your business, how much is outstanding, and whether customer payments have been applied correctly.
- Customer invoice support
- Invoice tracking
- Customer payment recording and application
- Outstanding balance monitoring
- Accounts receivable aging review
- Past-due invoice identification
- Customer balance reconciliation
- Credit memo and adjustment recording
- Recurring invoice support where appropriate
Overdue invoices are monitored and identified, with routine follow-up support available within the agreed workflow. Dari & Associates is not a collections agency.
What our AP & AR bookkeeping can include
Vendor Bill Entry
Bills recorded and categorized accurately in the accounting system.
Customer Invoicing Support
Invoices created or maintained according to the client's established billing workflow.
Payment Tracking
Vendor and customer payments recorded and matched to the appropriate transactions.
AP Aging Review
Outstanding vendor balances reviewed so upcoming and overdue obligations remain visible.
AR Aging Review
Open customer invoices monitored so outstanding receivables remain clear.
Payment Application
Customer payments applied to the correct invoices so receivable balances remain accurate.
Vendor & Customer Reconciliation
Balances reviewed against available supporting records to identify discrepancies.
Credits & Adjustments
Vendor credits, customer credits, refunds, and appropriate adjustments recorded accurately.
QuickBooks Online Management
AP and AR activity maintained within QuickBooks Online as part of an organized bookkeeping workflow.
Know what you owe and what you are owed.
A bank balance alone does not tell you the full story of your cash position.
Unpaid vendor bills represent upcoming cash obligations. Outstanding customer invoices represent money the business expects to collect. Keeping both sides accurate gives business owners a clearer view of short-term cash requirements and expected incoming payments.
Well-maintained AP and AR records also support cleaner month-end reporting because payable and receivable balances on the balance sheet can be reviewed against the underlying vendor and customer activity.
How AP & AR support works with us
- 01
1. Review the Current Workflow
We review how bills, invoices, payments, approvals, and supporting documents currently move through your business.
- 02
2. Establish Responsibilities
We define which parts of the AP and AR process Dari & Associates will maintain and which approvals or actions remain with your team.
- 03
3. Organize the Books
Vendor and customer activity is reviewed so open balances, unapplied payments, duplicate entries, and other bookkeeping issues can be identified.
- 04
4. Maintain the Workflow
Bills, invoices, payments, and outstanding balances are maintained according to the agreed recurring process.
- 05
5. Review at Month-End
AP and AR balances are reviewed as part of the bookkeeping close so the financial statements reflect the underlying records accurately.
AP & AR works best as part of accurate monthly books.
Accounts payable and receivable do not operate separately from the rest of the books. Bank activity, credit cards, payroll, customer payments, vendor payments, and balance sheet accounts ultimately come together during the monthly close.
For businesses that want ongoing support beyond AP and AR, Dari & Associates also provides monthly bookkeeping services with regular reconciliations and financial reporting.
Already dealing with inaccurate or outdated balances?
If your AP or AR balances have accumulated errors from prior months, the first step may be correcting the existing books before establishing a recurring workflow.
For books that are behind, our catch-up bookkeeping service brings missing periods current.
For QuickBooks files containing incorrect balances, duplicate activity, unreconciled accounts, or other historical issues, our QuickBooks cleanup service addresses the existing records first.
Questions about accounts payable and receivable
Straight answers for business owners considering professional AP and AR bookkeeping support.
- What is the difference between accounts payable and accounts receivable?
- Accounts payable, or AP, represents amounts the business owes to vendors. Accounts receivable, or AR, represents amounts customers owe to the business. Keeping both accurate helps you understand upcoming obligations and expected incoming payments.
- Can you enter and track vendor bills?
- Yes. Dari & Associates can maintain vendor bills, coding, due dates, payments, and open balances according to the agreed workflow and the supporting information your business provides.
- Do you make vendor payments for clients?
- Payment workflows depend on the engagement. We can support payment preparation and scheduling, while payment approval and release normally remain with the client unless a different authorized process is established.
- Can you create customer invoices?
- Yes. Invoicing support can be incorporated when your business has an established billing process and provides the necessary customer, service, amount, and timing information.
- Can you follow up on overdue invoices?
- Routine accounts receivable monitoring and follow-up support can be incorporated into the agreed workflow. Dari & Associates is not a debt collection agency and does not provide aggressive collection services.
- Do you provide AP and AR aging reports?
- Yes. Open payable and receivable balances can be reviewed through aging reports to identify current and overdue items that may need attention.
- Can AP and AR be included with monthly bookkeeping?
- Yes. Accounts payable and receivable can operate alongside ongoing monthly bookkeeping and reconciliation, so the related balances are reviewed as part of the regular close.
- Can you clean up incorrect AP or AR balances in QuickBooks?
- Yes, depending on the condition of the books. We can review incorrect balances, duplicate activity, unapplied payments, and other historical issues through a QuickBooks cleanup engagement.
Keep bills, invoices, and balances under control.
If accounts payable or receivable is taking too much time, falling behind, or no longer matching the books, we can review your current workflow and determine the right level of bookkeeping support.